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Here’s the default QAT in Excel 2007 – notice that it sits above the ribbon and has just three icons – save, undo, and redo (only available after you’ve undone something):Īnd here’s my customized QAT in Word – yes, it’s big! (click on it to see it full size): So what is the QAT? It’s that skinny toolbar that sits above your ribbon in Word and other Office applications. (Of course, keyboard shortcuts are even more productive, but not every function has a keyboard command associated with it, though you can add one – see the list of resources at the end of this tip.) By adding your own icons to the QAT, you don’t have to go hunting for features you use regularly. Some people use it a lot, but I suspect that many don’t even realize it’s there or that it can be customized to suit the way you work. Microsoft must have realised that this ribbon ‘hunt and peck’ process was unproductive because they implemented something called the Quick Access Toolbar (QAT). Even with all the functions of the ribbon, it’s still hard to remember where a feature lives, or it’s time-consuming (and thus unproductive) to go hunting for a feature you use regularly by switching to a different tab on the ribbon, finding the icon, switching to another tab, hunting for another icon etc., or clicking through several dialog boxes just to turn a check box on or off. One of the things that happened when Microsoft Office 2007 applications, such as Word, changed to the ‘ribbon’ interface was that users couldn’t easily find the things they knew well in earlier versions of Office. The View tab has five groups of related commands Document Views, Show/Hide, Zoom, Window and Macros.Based on a Writing Tip I wrote for my work colleagues…īottom Line: Spend a few minutes setting up your Quick Access Toolbar to save time in the long run Its primary purpose is to offers you different ways to view your document. It also enables you to control various layout tools like boundaries, guides, rulers. This tab allows you to switch between Single Page and Two Page views. The View tab is located next to the Review tab. The Review tab has six groups of related commands Proofing, Comments, Tracking, Changes, Compare and Protect. It helps you proofread your content, to add or remove comments, track changes, etc. This tab offers you some important commands to modify your document. The Mailings tab has five groups of related commands Create, Start Mail Merge, Write & Insert Fields, Preview Results and Finish.
#Microsoft word toolbar icons and meanings pdf
It allows you merge emails, writing and inserting different fields, preview results and convert a file into a PDF format. It is the least-often used tab of all the tabs available in the Ribbon. The References tab has six groups of related commands Table of Contents, Footnotes, Citations & Bibliography, Captions, Index and Table of Authorities. It also offers commands to create a table of contents, an index, table of contents and table of authorities. It allows you to enter document sources, citations, bibliography commands, etc. The Page Layout tab has five groups of related commands Themes, Page Setup, Page Background, Paragraph and Arrange. you can change the page size, margins, line spacing, indentation, documentation orientation, etc. This tab allows you to control the look and feel of your document, i.e.
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The Insert tab has seven groups of related commands Pages, Tables, Illustrations, Links, Header & Footer, Text and Symbols. It is commonly used to add tables, pictures, clip art, shapes, page number, etc. As the name suggests, it is used to insert or add extra features in your document. Insert Tab is the second tab in the Ribbon. It also helps you to return to the home section of the document. It helps you change document settings like font size, adding bullets, adjusting styles and many other common features. It has five groups of related commands Clipboard, Font, Paragraph, Styles and Editing. The Home tab is the default tab in Microsoft Word. It gives you quick access to the commonly used commands that you need to complete a task. Each tab has specific groups of related commands. It comprises seven tabs Home, Insert, Page layout, References, Mailing, Review and View. It is located below the Quick Access Toolbar and the Title Bar. The Ribbon is a user interface element which was introduced by Microsoft in Microsoft Office 2007.